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Hireflix has a small vocabulary that shows up everywhere: in the dashboard, in emails to candidates, and across these docs. This page is a quick reference you can skim before diving in, or come back to whenever a term feels unclear.

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The essentials

An interview where the candidate records video answers to a set of questions on their own time, instead of joining a live call. You review the recordings whenever it suits you.This is the core of how Hireflix works. See Introduction to Hireflix for the full picture.
A job position (sometimes just called a position or a job) is the container for a role you’re hiring for. It holds the interview questions, settings, branding, and the list of candidates you’ve invited.You create one job position per role. Learn more in Adding a Job Position.
An interview is one specific candidate’s instance inside a job position. Every candidate you invite gets their own interview, with their own unique link and their own set of recorded answers.In short: a position is the template, an interview is one candidate going through it.
Every interview has a stage that reflects where the candidate is in the process:
  • Pending — the candidate has been invited but hasn’t finished recording yet.
  • Completed — the candidate has submitted their answers and the interview is ready to review.
  • Shortlisted — you’ve marked the candidate as someone you want to move forward with.
  • Discarded — you’ve decided not to move forward with this candidate.
You’ll see these stages in the dashboard and in webhook events.

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Building the interview

The prompts your candidate answers on video. You can add as many as you like, reorder them, and reuse them across positions by cloning a job position.
An optional countdown before recording starts, giving the candidate time to read the question and gather their thoughts before the camera rolls. Configured per question in Tailoring the Interview.
The maximum length of a recorded answer for a given question. Once the limit is reached, recording stops automatically.
Whether the candidate is allowed to re-record an answer before submitting. You control this per question.
Optional short videos that play before the first question (intro) and after the last one (outro). Useful for a warm welcome or a thank-you message.
Your logo, colors, and copy shown on the candidate-facing interview page. See Branded Interview Page.
A domain you own (like interviews.yourcompany.com) used on candidate interview links instead of the default Hireflix URL. See Using Your Own Domain.
Automatically generated text versions of a candidate’s video answers, so you can read instead of watch. See Transcriptions.

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Inviting candidates

Automatic follow-up emails or SMS sent to candidates who haven’t completed their interview yet. You control the timing and copy in Invites & Reminders.
Uploading a CSV or Excel file to invite many candidates at once. See Importing Candidates.

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Reviewing & deciding

A rating from 0.5 to 5 you (or your teammates) give an interview after watching it. Used to compare candidates side by side. See Reviewing Candidates.
Written feedback you leave on an interview so your hiring team can see what you thought.
Marking a candidate as one you want to move forward with. Shortlisted interviews are easy to filter and revisit.
Marking a candidate as one you won’t move forward with. Discarded interviews stay in the position but are separated from active candidates.
Sending a completed interview to someone outside your Hireflix workspace (like a hiring manager) so they can watch it without needing a Hireflix account. There are three ways to share:
  • Share a stage (recommended): Share an entire stage of a position. New candidates are added automatically, and you can control link expiration and whether reviewers can leave evaluations. Best for giving a hiring manager ongoing access to a position.
  • Bulk share interviews: Share a hand-picked set of candidates in one link. Also supports expiration and evaluation controls. Best for sending a curated shortlist.
  • Share a single interview: A quick direct link to one candidate’s interview. No expiration or evaluation controls. Best when you just need someone to view a single interview and nothing else.

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Account & team

Your Hireflix account is scoped to a company (also called a workspace). All your job positions, interviews, templates, and team members live inside it.
Team members have roles that control what they can see and do — from creating positions to managing billing. See Roles & Permissions.
The team member ultimately responsible for the account, with the highest level of access. Ownership can be transferred; see Changing the Account Owner.
Signing in to Hireflix through your identity provider (Okta, Azure AD, OneLogin, DUO) instead of a Hireflix password. See the SSO Overview.
Reusable message templates for candidate invites, reminders, and internal notifications. See Custom Templates.

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Next steps

See how it fits together

Walk through the full interview lifecycle, from creating a job to reviewing a candidate.

Create your first job position

Jump in and start hiring.