> ## Documentation Index > Fetch the complete documentation index at: https://hireflixsl.mintlify.site/llms.txt > Use this file to discover all available pages before exploring further. # Key Concepts > A quick glossary of the Hireflix terms you'll see across the product and the docs. Hireflix has a small vocabulary that shows up everywhere: in the dashboard, in emails to candidates, and across these docs. This page is a quick reference you can skim before diving in, or come back to whenever a term feels unclear. ## The essentials An interview where the candidate records video answers to a set of questions on their own time, instead of joining a live call. You review the recordings whenever it suits you. This is the core of how Hireflix works. See [Introduction to Hireflix](/user/getting-started/introduction) for the full picture. A **job position** (sometimes just called a *position* or a *job*) is the container for a role you're hiring for. It holds the interview questions, settings, branding, and the list of candidates you've invited. You create one job position per role. Learn more in [Adding a Job Position](/user/jobs/adding-a-position). An **interview** is one specific candidate's instance inside a job position. Every candidate you invite gets their own interview, with their own unique link and their own set of recorded answers. In short: a position is the *template*, an interview is one *candidate going through it*. Every interview has a **stage** that reflects where the candidate is in the process: * **Pending** — the candidate has been invited but hasn't finished recording yet. * **Completed** — the candidate has submitted their answers and the interview is ready to review. * **Shortlisted** — you've marked the candidate as someone you want to move forward with. * **Discarded** — you've decided not to move forward with this candidate. You'll see these stages in the dashboard and in webhook events. ## Building the interview The prompts your candidate answers on video. You can add as many as you like, reorder them, and reuse them across positions by [cloning a job position](/user/jobs/cloning-a-position). An optional countdown before recording starts, giving the candidate time to read the question and gather their thoughts before the camera rolls. Configured per question in [Tailoring the Interview](/user/building-the-interview/tailoring-the-interview). The maximum length of a recorded answer for a given question. Once the limit is reached, recording stops automatically. Whether the candidate is allowed to re-record an answer before submitting. You control this per question. Optional short videos that play before the first question (intro) and after the last one (outro). Useful for a warm welcome or a thank-you message. Your logo, colors, and copy shown on the candidate-facing interview page. See [Branded Interview Page](/user/building-the-interview/branded-interview-page). A domain you own (like `interviews.yourcompany.com`) used on candidate interview links instead of the default Hireflix URL. See [Using Your Own Domain](/user/building-the-interview/custom-domain). Automatically generated text versions of a candidate's video answers, so you can read instead of watch. See [Transcriptions](/user/building-the-interview/transcriptions). ## Inviting candidates When you invite a candidate, Hireflix sends them a **unique interview link** tied to their email. Only they can use it. This is the standard way to invite candidates, one by one or in bulk. See [Inviting Candidates One by One](/user/inviting-candidates/inviting-one-by-one). A shareable link for a position that anyone can open to start an interview, for example from a job ad or careers page. Candidates fill in their details themselves before recording. Great for high-volume top-of-funnel; use unique invite links when you want tighter control. Automatic follow-up emails or SMS sent to candidates who haven't completed their interview yet. You control the timing and copy in [Invites & Reminders](/user/messages/setting-up-invites-reminders). Uploading a CSV or Excel file to invite many candidates at once. See [Importing Candidates](/user/inviting-candidates/importing-candidates). ## Reviewing & deciding A rating from **0.5 to 5** you (or your teammates) give an interview after watching it. Used to compare candidates side by side. See [Reviewing Candidates](/user/reviewing-sharing/reviewing-candidates). Written feedback you leave on an interview so your hiring team can see what you thought. Marking a candidate as one you want to move forward with. Shortlisted interviews are easy to filter and revisit. Marking a candidate as one you won't move forward with. Discarded interviews stay in the position but are separated from active candidates. Sending a completed interview to someone outside your Hireflix workspace (like a hiring manager) so they can watch it without needing a Hireflix account. There are three ways to share: * **[Share a stage](https://hireflixsl.mintlify.app/user/reviewing-sharing/share-stage-with-hiring-manager) (recommended)**: Share an entire stage of a position. New candidates are added automatically, and you can control link expiration and whether reviewers can leave evaluations. Best for giving a hiring manager ongoing access to a position. * [**Bulk share interviews**](https://hireflixsl.mintlify.app/user/reviewing-sharing/bulk-share-interviews): Share a hand-picked set of candidates in one link. Also supports expiration and evaluation controls. Best for sending a curated shortlist. * [**Share a single interview**](https://hireflixsl.mintlify.app/user/reviewing-sharing/sharing-an-interview): A quick direct link to one candidate's interview. No expiration or evaluation controls. Best when you just need someone to view a single interview and nothing else. ## Account & team Your Hireflix account is scoped to a **company** (also called a workspace). All your job positions, interviews, templates, and team members live inside it. Team members have roles that control what they can see and do — from creating positions to managing billing. See [Roles & Permissions](/user/account-team/team-management/roles-permissions). The team member ultimately responsible for the account, with the highest level of access. Ownership can be transferred; see [Changing the Account Owner](/user/account-team/team-management/changing-account-owner). Signing in to Hireflix through your identity provider (Okta, Azure AD, OneLogin, DUO) instead of a Hireflix password. See the [SSO Overview](/user/account-team/sso/overview). Reusable message templates for candidate invites, reminders, and internal notifications. See [Custom Templates](/user/messages/creating-customizing-templates). ## Next steps Walk through the full interview lifecycle, from creating a job to reviewing a candidate. Jump in and start hiring.